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Veeam Backup for Microsoft Office 365
User Guide

Creating a Backup Job

To help you create a job that will backup organization mailboxes to the repository, Veeam offers a friendly wizard. To launch the wizard, select the organization whose mailbox database you want to backup, and click  Backup from the ribbon menu, or from the organization's node shortcut menu.

  1. Enter job name and optional description.

Creating a Backup Job 

  1. Next, specify what mailboxes should be backed up. The following options are available:
  • Backup all mailboxes - with this option selected, all mailboxes in the organization will be backed up.
  • Backup the following mailboxes - with this option selected, you can select what mailboxes will be archived. This is the default setting.
  1. If you proceed with the second option, then you can populate the list with mailboxes of your choice. For that, click Add.

Creating a Backup Job 

The list of existing mailboxes will be displayed, showing mailboxes with their mail address and user (owner) name. Select the check box next to the mailbox to be processed; to exclude mailbox from processing, clear the check box.

  • To speed up selection, use the Search field. Here you can enter the user name or email address to search for.
  • To synchronize information about existing mailboxes with Exchange server, use the Refresh button.

Creating a Backup Job 

If you are creating a backup job for a hybrid organization, the Select Mailboxes dialog will look like the one below:

Creating a Backup Job 

Initially, it displays Exchange Online mailboxes. You can select the Show on-premises Microsoft Exchange mailboxes check box to display the corresponding mailboxes. Mailbox location (On-Premises or Microsoft Office 365) will be displayed in the Location column.

Note:

  • When configuring mailboxes to include in the backup job, remember that several jobs cannot be targeted on the same mailbox.
  • If you have configured a job for the organization and included all mailboxes in it, and then you create another job to process one or several selected mailboxes in that organization, these selected mailboxes will be excluded from the first job (targeted at all mailboxes). Thus, if you disable such job(s), the corresponding mailbox data will not be collected by the 'all mailboxes' job, either.

  1. After you click OK, the list in the dialog window will be populated with mailboxes you selected.

Creating a Backup Job 

  1. Then you should select the backup proxy that will transfer the backed up data, and its associated repository where this data will be stored. By default, data will be processed by the Default Backup Proxy (running on the Veeam Backup for Microsoft Office 365 server) and will be kept in the Default Backup Repository (see the sections above for details).

Creating a Backup Job 

Note:

If any of your proxies does not appear in the list, it may be disconnected from the management server. You can check proxy status, then perform proxy rescan.

  1. Next, specify scheduling options for the backup job:
  • Daily at this time <time> <frequency> - default is 1:00 AM every day
  • Periodically every <frequency> - default is 5 minutes.
  • Retry failed mailboxes processing: <N> times - default is 3
  • Wait before each retry attempt for <N> minutes - default is 10 minutes

Creating a Backup Job 

  1. You can also instruct the program to Terminate job if it exceeds allowed backup window. For that, select the corresponding check box and click the Window button. In the Time Periods dialog, define the allowed hours and prohibited hours for backup.

Creating a Backup Job 

Thus, each job is created with assigned schedule.

  1. Finalize job configuration:
  • If you want to force the job launch (despite the schedule), make sure the Run the job when I click Create option is selected. The job will be started and displayed as Running.
  • If you do not want to run the job after clicking the Create button, clear the corresponding check box. The job will appear in the UI as Stopped.
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