Veeam Backup for Microsoft Office 365 is licensed per user account of every organization added to the program scope.
A user account consists of:
- Microsoft Exchange Online or on-premises Microsoft Exchange
A mailbox can be a personal mailbox, an Online Archive mailbox or both — you will only need one license per user.
- Microsoft OneDrive for Business
OneDrive for Business user licenses are associated with email accounts. This means you cannot use the same license to back up one user email and another user OneDrive for Business account. Note that OneDrive (without for Business) is a separate storage service and is not supported in this solution.
- Microsoft SharePoint Online or on-premises Microsoft SharePoint
Each SharePoint user in your Office 365 subscription (or on-premises deployment) that has been granted access to the SharePoint sites needs to be licensed to back up and protect your SharePoint environment. If you have a hybrid SharePoint deployment (on-premises Microsoft SharePoint and SharePoint Online) and the same user has access to both, then only one Veeam license is required for such a user.
A license is not required for:
- Shared, resource and group mailboxes
Consider that Veeam continues to consume a license for managed mailboxes that have at least one restore point created within the last 31 days. If you do not archive a mailbox for 31 days, its license will be revoked and can be applied to another mailbox.
- Group SharePoint sites
- External SharePoint users
An external SharePoint user is a user from outside your Office 365 subscription to whom you have given access to one or more sites, files or folders. External authenticated users are limited to basic collaboration tasks, and external anonymous users can edit or view specific documents when given specific permissions.
After you install Veeam Backup for Microsoft Office 365, you will be prompted to provide a product license. You can dismiss this step and continue using the product without any license installed. In this case, you will have the Community Edition mode that allows you to process up to 10 user accounts in all organizations including 1TB of Microsoft SharePoint data. The Community Edition mode suggests using the community license, which is not limited in time, nor imposes any limitations in terms of program functionality.
To ensure a smooth license update and provide sufficient time to install a new license file, Veeam offers a grace period. A grace period is a period of time during which the product keeps working in a full-version mode after the license has expired, or the number of mailboxes exceeds the number covered by the license.
Veeam Backup for Microsoft Office 365 supports the following types of licenses:
Paid, fully-functional license that expires at the end of the subscription term which is 1 or 3 years from the contract start date (depending on the subscription length).
Paid, fully-functional license that expires at the end of the contract which is the last day of the month and normally 1 month from the contract start date. This license type is distributed only to service providers.
Free, fully-functional license that can be used for product demonstration, training and education. This license is not for resale or other commercial use.
Free, fully-functional license that can be used for evaluation and testing purposes only.